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Before running the actual payroll you should decide whether you are going to just pay the employee their SSP or going to be paying them normally and making up their pay.
The program will automatically add the SSP to the payslip. If that is all they are receiving, you should ensure all other pay details are zeroed out.
However, if you are making-up their pay, you should ensure that they have a payment added to their payslip called an SSP Contra. This will automatically subtract the SSP once it has been added (i.e. leaving the Payslip Total unaltered) but still allow you to calculate or reclaim any SSP if relevant.
The program will automatically calculate any SSP to be reclaimed once the month end for this month is processed. NB if you do not process the Month End the program will not be able to apply the calculation.
Setting up SSP Contra
- Open the Company menu, go into 'Alter Payments and Deductions'.
- Click 'Add New' (providing you cannot see SSP Contra already listed)
- Say 'Yes' to using the Wizard. Click 'Next'.
- Enter the name as 'SSP Contra'. Put the dot in 'Deduction'. Click 'Next'.
- Put the dot in 'SSP, SMP, SAP & SPP Contra'. Click 'Next'
- Click 'Finish'.
- Leave the Standard as zero so that you can enter the value each time you calculate it for a different employee.
- Click 'OK'.
When you run the payroll for the sick employee, you should now be able to select SSP Contra in the Payments/Dedutions part of the screen and subtract the value of the SSP so that the amount the employee receives on their payslip is normal.
For more help on Earnie Payroll call our Adviceline team on 01594 545022 or email us at support@farmplan.co.uk.
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