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Entering a Supplier-Customer Journal

Supplier / Customer Journal

• Go to 'Data Entry', 'Journals', 'General Purpose Journal'
• Enter the date that you want the journal to go through on
• Click on 'Office Mode'and then 'Add Item'
• From the Heading Band list, select 'Other'
• From the Heading list choose 'Purchase Ledger A/C'
• Then choose the relevant Supplier
• Add a description if you wish, then enter the amount and click on 'Decrease'. This will Debit the code and the boxes will go red.
• Then click on 'Next Item' and choose 'Other' from the Heading Band again
• Select the 'Sales Ledger A/C' from the Heading list and choose the customer
• Enter the amount, which will be the same as for the first side of the journal. Click on 'Decrease'. This will Credit the code and the boxes will go black.
• You should now have the same figure in the black and the red boxes. This indicates that the journal balances and is complete.
• Click on 'Close' and 'Save'.

If you are paying the Supplier an outstanding amount

• Go to Data Entry, Ledger Payments and select the supplier.
• Tick the invoice and fill in the payment details at the bottom with the amount you are paying.
• Click on Save. A message will appear saying that the total of the items being paid is not the same as the transaction total and will ask you to confirm that you want to continue with the save. Click Yes.
• You will then need to go to Ledger Receipts and select the Customer.
• Click the Clear button at the bottom left hand side of the screen.
• Tick the appropriate invoice and enter the clearing date.
• Enter clearing date and save.

If the Customer is paying you the outstanding amount

• Go to Data Entry, Ledger Payments, Ledger Receipts.
• Tick the invoice and enter the receipt details for the amount you are receiving.
• Click on Save. A message will appear saying that the total of the items being paid is not the same as the transaction total and will ask you to confirm that you want to continue with the save. Click Yes.
• You will then need to go to Ledger Payments and select the Supplier.
• Click the Clear button at the bottom left hand side of the screen.
• Tick the appropriate invoice and enter the clearing date.
• Enter clearing date and save.

For more help on Business Manager call our Adviceline team on 01594 545022 or email us at support@farmplan.co.uk.